Marketing & Communications Project Manager

Reports To: Director of Brand Creative
Status: Full-Time; Exempt
Location: Hybrid - Los Angeles (Little Tokyo Office)
Hours of Operation: Monday–Friday, 9:00 AM–6:00 PM; occasional evenings or weekends as needed.
Salary Range: $75,000 - $83,000 annually (based on experience and qualifications)

Are you passionate about giving back to your community and making a lasting difference in the lives of young people?

Who We Are:

In 1922, Woodcraft Rangers opened its doors in Los Angeles and began its mission of guiding young people as they explore pathways to purposeful lives. As a progressive organization, Woodcraft has always been responsive to the evolving needs of the communities served, and is notably inclusive, youth-led, and rooted in the Woodcraft Way, a holistic framework that develops body, mind, spirit, and service. Continuously at the forefront of expanded learning opportunities, Woodcraft Rangers has a rich history of making a significant impact in the greater Los Angeles area, believing that all youth are innately good, deserve the opportunity to realize their full potential, and should be an active participant in defining their own path.

What We Do:

Woodcraft Rangers provides TK-12 expanded learning programs, including before and after school, specialty enrichment, and summer learning. In the past few years, Woodcraft has expanded its menu of services beyond traditional afterschool programs and summer camps to include early learning, environmental and social justice, college access, and inclusion services for youth with intellectual and developmental disabilities. Additionally, we offer LifeCraft, a college and career advancement program to support the development of approximately 2,250 staff. Today, Woodcraft Rangers serves more than 30,000 youth ages 4 to 18 each year across 150 plus Title I schools in Los Angeles, San Bernardino, and Riverside counties, and continues to expand its reach.

Ideal Candidate:

The ideal candidate is someone who loves seeing a project through from first idea to final delivery — building timelines, managing vendors, keeping stakeholders in sync, and making sure everything lands on time and on brand.
This is a logistics-first role, and you thrive in that space. You're at home in creative environments, comfortable working directly with designers, videographers, and photographers, and have a good enough feel for brand voice to review and quality-check work across channels. You're not making the content, but you are critical to making sure the people who do have everything they need to deliver it well.
You're a natural collaborator who communicates clearly at every level, picks up context quickly, and knows when to escalate and when to just handle it. You take pride in reliable follow-through, and you understand that in a mission-driven environment, operational consistency is how the creative work actually gets out the door.

Why Work for Woodcraft Rangers:

Competitive salary – $75,000 - $83,000 annually
Paid vacation & sick time – generous time off to recharge
LifeCraft program – free college & career advancement for all staff
Upward mobility – promote-from-within culture
Health, dental & vision – comprehensive benefits coverage
403(b) retirement plan – invest in your future
Pet insurance – because your whole family matters
Mission-driven work – impact 30,000 + young people annually

Role Overview:

The Marketing & Communications Project Manager (PM) is both a strong project manager and a skilled communicator — the person who drives creative projects from brief to delivery while keeping the broader organization informed, aligned, and moving in the same direction.

This role owns end-to-end production management for MarComms projects — print and digital collateral, campaign deliverables, video shoots — while also serving as the department's primary intake point and cross-functional liaison. All incoming requests from other departments flow through this role. The PM receives, evaluates, and prioritizes requests; translates them into actionable project plans; and ensures the right resources, timelines, and stakeholders are in place to deliver. That means building and managing project plans, leading productions, owning vendor relationships, tracking budgets, supporting brand-aligned copywriting, and facilitating the stakeholder communication and meeting infrastructure that keeps org-wide initiatives on track.

The PM is a consistent presence in cross-departmental meetings — representing MarComms, capturing needs, setting expectations, and ensuring that every incoming request is scoped, scheduled, and delivered with intention. This is a role for someone who is equally comfortable on a production call with a video crew and in a leadership-level meeting with directors across the organization.

This position reports to the Director of Brand Creative and works closely with the Senior Director of Marketing & Communications, Director of Camp Marketing, Associate Director of Digital Content, Marketing & Communications Manager, and Strategy Coordinator.

Responsibilities:

Project Management & Delivery

Serve as the primary intake point for all incoming MarComms requests — receive, evaluate, and prioritize requests to ensure alignment with department and organizational goals before translating them into clear project briefs, scopes, timelines, and production plans.
Own and manage the MarComms project calendar across design, print/digital, photo, and video workstreams — campaigns, shoots, collateral deadlines, and final delivery windows.
Lead projects end-to-end: build production plans, assign tasks, run kickoff meetings, drive feedback cycles, track milestones, and confirm final approval or sign-off and delivery.
Proactively flag risks, dependencies, and resourcing needs before they become problems; propose solutions and keep projects moving.
Maintain organized project documentation — briefs, revision histories, approvals, asset trackers, and final files — and produce post-project recaps to improve future production cycles.

Production — Print, Digital, Photo & Video

Manage print and digital collateral projects from design brief through final distribution: coordinate with designers, route proofs, track revisions, and confirm print specs, quantities, and delivery.
Manage photo and video productions from pre-production through final delivery: scheduling, location logistics, call sheets, crew coordination, on-site oversight, and post-production workflows including review cycles, captioning, file encoding, and archival.
Support maintenance and organization of the department's Digital Asset Management (DAM) system — ensuring assets are consistently named, tagged, and stored for efficient retrieval and sharing.
Coordinate translation and localization of materials into multiple languages (Spanish, Mandarin, Armenian, as needed); manage vendor timelines and review for accuracy and cultural responsiveness.

Vendor, Contractor & Budget Management

Serve as the primary relationship owner for creative contractors and vendors — videographers, photographers, designers, printers, and production crews; manage scopes, SOWs, and day-to-day production communications.
Set clear expectations around deliverables, timelines, and brand standards; hold vendors accountable throughout and coordinate contract routing through Finance as needed.
Manage project-level budgets; track spend against scope, flag variances early, and coordinate with the Strategy Coordinator on invoice processing and reconciliation with Finance.

Cross-Functional Liaison & Stakeholder Communication

Support the Senior Director of Marketing & Communications and Director of Brand Creative in cross-departmental meetings — assessing incoming MarComms needs, capturing requests, setting realistic expectations with internal partners, and translating priorities into actionable production plans.
Maintain ongoing stakeholder communication across all active projects — preparing agendas, distributing recaps, and keeping internal partners informed of timelines, deliverables, and changes.
Ensure all delivered assets meet Woodcraft Rangers' brand standards and quality requirements before final distribution, in close partnership with the Director of Brand Creative.

Qualifications/Skills:
Required

3-8 years of hands-on project management or production management experience in a marketing, communications, creative agency, or in-house creative team environment
Demonstrated experience managing both video productions (pre-production through delivery) and print/digital collateral workflows concurrently
Deep organizational skills and mastery of production documentation — call sheets, run-of-show, asset trackers, project briefs, and status updates
Strong communication and stakeholder management skills; comfortable working with creative, marketing, operations, legal, and external partners
Experience managing freelance contractors and production vendors — scopes, contracts, deliverables, and day-to-day communications
Proficiency with project management tools (Monday, Trello, Asana, or similar) and Microsoft Office Suite (Teams, One Note, and Planner)
Familiarity with creative tools and file types (Adobe Creative Cloud, Canva, video codecs, print specs, image formats) — enough to manage workflows and communicate clearly with vendors and creators
Experience tracking project-level budgets and coordinating invoice and purchase order processes
Bias for action — you move projects forward, flag risks early, and don't wait to be told what needs to happen next
Commitment to equity and mission-driven communications

Preferred

Nonprofit or mission-driven organization experience
Copywriting or brand voice review experience
Familiarity with Digital Asset Management (DAM) systems

Physical Demands:
In compliance with the Americans with Disabilities Act (ADA), the following physical demands may be essential for the effective performance of this position. Reasonable accommodation will be considered to enable individuals with disabilities to perform these essential functions:

You may modify the Physical Demands based on the job role.

Frequent standing is required during working hours
Hybrid schedule with required in-person days (minimum 1 day a week). Periodic in-person for events, vendor meetings and/or production days at school sites, program and event locations, or Woodcraft offices (Downtown LA, West Covina). Some early mornings/late evenings and weekends are possible during shoots or event windows. Occasional travel to Camp Woodcraft on Big Bear may be required.
Regular use of hands for various tasks, such as operating a computer and handling objects, is essential.
Must be able to occasionally lift/move up to 40 pounds.
Reasonable accommodation is available for individuals with disabilities.

Work Environment:
We are committed to fostering an inclusive work environment and will actively consider reasonable accommodations to enable individuals to effectively perform their roles. This position operates in environments typical of the following key aspects:

You may modify the Work Environment based on the job role.

Regular exposure to computer monitors during work.

The typical noise level of a standard work environment.
Stable internet access is required for effective work-from-home performance.

Woodcraft Rangers provides equal employment opportunities to all qualified applicants without discrimination with regard to race, religious belief, color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breastfeeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, transitioning status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.

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Marketing & Communications Project Manager