Candidate privacy
Candidate Privacy Notice
Effective Date: August 11, 2026
Last Updated: October 7, 2026
Language Talent Pool respects the privacy of candidates and language professionals who create accounts, submit résumés, apply for opportunities, or maintain professional profiles on our platform.
This Candidate Privacy Notice explains what information we collect, how we use and share it, the choices available to you, and how you can contact us about your information.
This notice applies specifically to candidate accounts and professional profiles. Our general Privacy Policy may provide additional information about the use of the Language Talent Pool website and services.
1. Information We Collect
Depending on how you use Language Talent Pool, we may collect:
Account information, including your name, email address, password credentials, account status, and registration information.
Professional profile information, including languages, professional roles, skills, experience, location, professional links, work preferences, availability, and other information you choose to include in your profile.
Résumés and documents that you upload or previously provided to Language Talent Pool.
Job activity, such as jobs you apply for, save, or choose to receive alerts about.
Profile and privacy preferences, including whether you are available for work and whether your profile, contact information, or résumé may be accessible to authorized employers.
Communication preferences, including your choices regarding job-related classes and events, community communications, newsletters, and the Language Talent Job Digest.
Technical and security information reasonably necessary to operate, secure, troubleshoot, and protect the platform and user accounts.
We ask that you not include sensitive personal information in your profile or résumé unless it is necessary for a legitimate recruiting or employment purpose.
2. Information Migrated From Previous Language Talent Pool Systems
If you previously created a Language Talent Pool account or candidate profile through a platform previously used by Language Talent Pool, information associated with that account may be migrated into the current Language Talent Pool platform.
Migrated information may include your professional profile information, résumé, account information, work-availability information, and related administrative records.
Where previous settings do not clearly establish a particular visibility or sharing preference, Language Talent Pool may apply protective default settings rather than making that information available to employers.
Candidates may review and update available profile and privacy settings after accessing their account.
3. How We Use Candidate Information
We may use candidate information to:
- Create, maintain, and secure your account.
- Create and maintain your professional profile.
- Review candidate profiles and résumés.
- Provide job-search, application, saved-job, and job-alert functionality.
- Identify candidates who may be relevant to recruiting opportunities.
- Contact candidates about relevant opportunities where permitted.
- Allow authorized employers to access candidate information where the candidate's settings and platform permissions allow it.
- Produce anonymized, aggregate statistics about potential talent availability for particular jobs to explain and promote Language Talent Pool recruiting services. These statistics do not provide access to candidate profiles or identify individual candidates.
- Maintain candidate account and administrative records.
- Honor communication and privacy preferences.
- Respond to candidate questions and privacy requests.
- Detect fraud, misuse, unauthorized access, or other security concerns.
- Maintain and improve Language Talent Pool services.
- Comply with applicable legal obligations.
Where applicable law requires a legal basis for processing, Language Talent Pool processes personal information as necessary to provide requested services, comply with legal obligations, pursue legitimate business and recruiting interests where permitted, and based on consent where consent is required.
4. Profile Administration and Visibility
Creating an account does not necessarily make a candidate profile visible to employers.
Employer visibility depends on the candidate's privacy selections and applicable platform eligibility and access controls.
Language Talent Pool administrators may review candidate profile information and résumés for legitimate recruiting, platform-administration, security, and candidate-support purposes.
5. Employer Visibility, Contact Information, and Résumés
Profile visibility, employer contact permission, and résumé access are treated as separate permissions where those controls are available.
Your privacy settings may determine whether authorized employers can:
- Discover your professional profile.
- View permitted professional information.
- Access your contact information.
- Access your résumé.
A private résumé is not made publicly available on the open internet.
Language Talent Pool may access candidate information internally when reasonably necessary to provide recruiting services, administer the platform, respond to candidate requests, or protect the service.
6. Communications and Marketing Choices
Creating an account does not require you to subscribe to optional marketing communications.
Choices regarding classes and events, community updates, newsletters, and the Language Talent Job Digest are separate optional preferences.
You may change available communication preferences through your account or unsubscribe using instructions provided in applicable communications.
Language Talent Pool may still send operational communications reasonably necessary to operate or secure your account, respond to your requests, or provide services you requested.
7. How We Share Information
We do not sell candidate profiles or résumés as lists of personal information.
Candidate information may be shared with:
- Authorized employers or recruiters when permitted by your settings and the applicable platform functionality.
- Service providers that help us host, secure, maintain, communicate through, or otherwise operate the platform.
- Professional advisers or authorities when reasonably necessary to comply with law, establish or protect legal rights, investigate misuse, or protect users and the platform.
- Other parties when you direct or authorize us to share your information.
Service providers are expected to handle personal information only for authorized purposes and subject to appropriate contractual or legal obligations.
8. International Processing
Language Talent Pool may use service providers or work with candidates, employers, and recruiting partners located in different countries.
Where personal information is transferred internationally, we take reasonable steps to use appropriate safeguards where required by applicable law.
9. Data Retention
We retain candidate information for as long as reasonably necessary to maintain your account, provide recruiting and platform services, maintain legitimate business and administrative records, comply with legal obligations, resolve disputes, and protect the security and integrity of the service.
Retention periods may vary depending on the type of information and the reason it is maintained.
Candidates may request deletion of eligible information as described below.
10. Your Privacy Choices and Rights
Depending on where you live and applicable law, you may have rights regarding your personal information, which may include the right to:
- Request access to personal information we maintain about you.
- Request correction of inaccurate information.
- Request deletion of eligible personal information.
- Update profile visibility and communication preferences.
- Withdraw consent where processing is based on consent.
- Request information about certain uses or disclosures of your personal information.
- Exercise other privacy rights provided by applicable law.
We will not discriminate against you for exercising applicable privacy rights.
Some information may need to be retained when required by law or reasonably necessary for security, fraud prevention, dispute resolution, or other permitted purposes.
To submit a privacy request, contact info@languagetalentpool.com.
We may need to verify your identity before completing certain requests.
11. California Residents
California residents may have additional rights under applicable California privacy law, including rights relating to access, correction, deletion, and information about certain uses and disclosures of personal information.
Language Talent Pool does not sell candidate profiles or résumés as lists of personal information.
Where California law applies to Language Talent Pool and provides additional rights, eligible California residents may exercise those rights by contacting info@languagetalentpool.com.
12. European Economic Area, United Kingdom, and Other Applicable Privacy Laws
Where the GDPR, UK GDPR, or similar privacy laws apply, candidates may have additional rights concerning access, correction, deletion, restriction, objection, portability, and withdrawal of consent.
Candidates may also have the right to lodge a complaint with the applicable data protection authority.
The availability of particular rights depends on applicable law and the circumstances of the processing.
13. Security
We use reasonable administrative, technical, and organizational measures designed to protect candidate information against unauthorized access, loss, misuse, alteration, or disclosure.
No electronic system or method of transmission can be guaranteed to be completely secure.
14. Changes to This Notice
We may update this Candidate Privacy Notice as Language Talent Pool services, technology, or legal obligations change.
When we make material changes, we will update the effective or last-updated date and provide additional notice where required by applicable law.
15. Contact Us
For questions about this Candidate Privacy Notice or to request access, correction, or deletion of your information, contact:
Language Talent Pool
Email: info@languagetalentpool.com